Butte Folk Music Society Board of Directors

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However, for those of you who STILL haven't experienced the joys of non-profit organizational work must volunteer to help! Hey, serve on a committee or volunteer for a one time event (such as helping to produce a concert or a newsletter). Host a Pickers and Singers Circle at your home or other location one time in a year. Be one of the phone tree callers for one or more of the events. The possibilities are endless! Plus it's guaranteed you'll meet new friends, or play "catch up" with old friends whom you haven't seen for a while. Call and leave your name and number at 530-895-1952 or Email us

 

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Minutes of Butte Folk Society November 8, 2007

BOD Present:   Steve Johnson, Loraine Slattery, Darla Novak , Kansas Wortham, Rebecca Snow, Bob and Bernie LoFaso

BOD Absent:   Laurel Paulson-Pierce, LeeAnna Schlaf, and Jeanne Thatcher

Others:             Michael Springer

October minutes were reviewed; corrections to be made and to be brought to December meeting for review and approval.

Financial Report by Treasurer

- $3,724.93 balance + $95 for renewals received

- Music Connection and Lyon Books have not sold any Continental Divide tickets yet.

  (Michael Springer volunteered to sell tickets at the door.)

  Kansas reported on planning for a “Home Grown” musical event in the Spring after passing out  printed report copies.

Tentative Plan

- All day on a Saturday till perhaps till 9pm.

- The ticket price will for a modest payment.

Darla said the “Home Grown” concerts we had before were BFMS benefits and performers got paid only by a tape of the music and 1 year free membership.

Insurance: Kansas , Steve and Bob provided a lot of insurance information.  Lorraine and Bob addressed the risk issue to Board members.

By unanimous agreement planning should proceed based on the probability we will hold the event.

Three committees were agreed upon.

All committee plans to be subject to Board review and approval.

-           A Structural Committee was appointed with Kansas as Chair and Rebecca and Steve.  The Structural Committee will be responsible for all planning but within the financial guidelines set by the Budget Committee. 

-           A Budget Committee was appointed with Darla as Chair and Tom Leonardi, LeeAnna and Bob.

-           An Auxiliaries Committee to arrange sponsorships is to be set up in the future.

Steve reported that he booked the Grange for the Harvey Reid concert on January 27^th.

Darla reported that she canceled long distance on the BFMS phone, saving about $6 a month.

Darla requested an updated membership list for Board at next month’s meeting.

The next Grange meeting is 11/19 at 6:30pm, proceeded by a potluck.

By unanimous vote, future meetings are to end by 9pm. The next meeting will be 12/13 at 7pm at Steve and Lorraine ’s - 783 East 8^th Street , Chico .

Minutes of Butte Folk Music Society May 16, 2007

Minutes of the BFMS meeting May 16, 2007

Present: Steve Johnson, Loraine Slattery, Kansas Wortham, Laurel Paulson-Pierce, Rebecca Snow, Bob and Bernie LoFaso                                                  
|Absent: Jeanne Thatcher, Shelley Connolly and Darla Novak

Meeting Minutes were approved with small clarifications to be made.

Financial Report:  Not applicable.

Updated Membership Forms were approved.  They are to be printed on color paper for non profits that Loraine can get free.  The LoFaso’s will scan the form 2 to a page and email it to Kansas.  He will print 50 sheets, 100 forms total.   Laurel talked about someone being added to the Kinko account, but the offer was declined.

The next Grange meeting will be May 21^st at 6:30pm.  Bob talked about this membership meeting and potluck.

Steve will be available to head the next Upper Crust.  Bernie was uncertain if she’d had reported at the last meeting that Sid participated in the entire Terrace jam and explained his Jamming 101 class.  Bob and Bernie said how appreciated Rebecca & Bill  Unger and Michael Springer’s live music was at Bob’s history class.  Bob said that Augie’s was thankful for BFMS’s help on setting up the BG jam and Oldtime jam.

The Artoberfest Kickoff is on September 29 from 10-10pm.  We need to have our September meeting earlier to make plans for our booth, etc.  Loraine will check with a lady she knows to find out how we can have time on the main stage.  Also, Laurel will talk to this lady at the Strawberry Festival, if not before.

Laurel mentioned that we need the BFMS banner thought it was at Jewel’s.  Loraine called Jewel and Jewel said Darla has the banner.  She suggested having an October concert/gig to promote at the Artoberfest.  It was decided to instead promote the November 15^th concert with David Parmley and Continental Divide at Grilla Bites that’s already in place.

Laurel brought up the idea of us having a newsletter to hand out at our Artoberfest booth and suggested that  Darla put a request for articles in the next e calendar.  She will also check with Darla about the BFMS history flyers.  Bob Harrison will put the newsletter together.  The deadline for submissions is September 1^st.  Laurel will do something about BFMS history and festivals.  Steve write about the concerts we’ve produced.

Loraine displayed Sal’s working designs for t-shirts to sale at the Artoberfest, etc.  After lots of discussion, the board voted to have about 4 dozen t-shirts made.  Approval was given to Loraine to work with Sal, the printer and make the final decisions.

Laurel is to proceed with the school teacher regarding the Poster & Logo Contest.  She read most of the flyer information to be given to the teacher.  The board brought out that it needs to include that students submit and contact us through their teachers, fonts will be determined by printer and no more than 2 colors will be considered.

Laurel talked about almost not having a quorum for this meeting.  After discussion it was agreed that Bob would call Shelley to find out tactfully if she planned to attend future meetings, etc.  Kansas clarified that it would be done so she’d know she was welcomed.

The next meeting will be on September 12^th (the 2^nd Wednesday) at 7:15pm at Steve and Lorraine’s - 783 East 8^th Street, Chico.

Prepared by: Bernie LoFaso

Minutes of Butte Folk Music Society March 21, 2007

Minutes of the BFMS meeting March 21, 2007

Present:  Darla Novak, Steve Johnson, Lorraine Slattery, Kansas Wortham, Laurel Paulson-Pierce, Rebecca Snow, Bob & Bernie LoFaso                                                  Absent:  Jeanne Thatcher and Shelley Connolly.

Meeting minutes were accepted with the understanding that small corrections needed to be made.  Bernie offered to assist Laurel .

Financial Report:  $ 3,852.24 in our account.

Suzi Gillum prepared a new membership list and copies were given to all board members present.

Bob LoFaso contacted the downtown business association regarding seating for audience at all stages for The Taste of Chico.  Groups only are considered.  They paid the minimum of $50 at the small stage and $200 at the large stages.

Rebecca and Molly's Favorite played at Augie's on Salem and the acoustics were good.  Father Hanson of St. Augustine ’s church manages the coffee shop and is a fan of folk music.  They serve wraps, sandwiches, salads, drinks.  The BFMS jam could be held there.  We decided to continue holding out jam at Upper Crust for now.  BFMS wants to promote live performance of acoustic music.  Bernie wonders if the folk society could provide entertainment there.  

Jams:  Laurel will host the Upper Crust jam on April 7.  The Terrace jam picked up with an oldtime fiddler and autoharp joining the regulars for a special St. Patrick’s Day jam.

Venues:  It is unknown if the Augie’s would be available for us to hold a concert.   Darla reported that Cafe Coda is available at no charge if we make arrangements, sell tickets, do advertisement and produce the event.

Darla is working on the Steve Gillette & Cindy Mangsen 3/29 concert.  Café Coda was already booked.  Also, she will follow through with the Terrace regarding Music By The Lake.  BFMS wants the musicians to be compensated.

Membership Levels:  The BOD agreed with the membership level committee to keep the individual and family memberships the same.  Two new levels of Silver Threads at $35 & Golden Needles at $50 were added.  Laurel will design new forms to reflect these changes.

The Grange at Nord and Rodeo:  Bob LoFaso reported that the building is handicapped accessible.  The theater seats about 100.  He will report on chairs, stage lighting, fire and health code at the next BOD meeting.  Lorraine has someone from the Farmer’s Market who would like to use the kitchen 3 times a week.

Logo and T-Shirts:  Chico Screen Print was contacted about rates.  Positive Print on Mangrove quoted these prices:  Each color would cost $15 initially to create a new screen, lettering to be provided by them.  They use 6.1 ounce t-shirts and usually charge $8.00 for the shirt with up to 3 colors. They agreed to $7.50 for us.  Polo shirts would be $11.50   We discussed Natural color unbleached shirts.  Dark colored shirts would be $1 more and light colored shirts would be $ 0.50 more.  Loraine & Laurel will work together to do an information sheet for the logo contest.

The T.O.T. funds (transient occupancy tax) are collected by the city and available thru the Chico Arts Council and Chico City by a grant of $3,000 for up to 3 years.  It was decided that it would not be pursued at this time

The next meeting will be on April 25 at 7:15 at Steve and Lorraine 's - 783 E. 8th, Chico
Prepared by:    Laurel Paulson-Pierce, Secretary

Minutes of Butte Folk Music Society November 29, 2006

Minutes BFMS meeting...Nov 29, 2006—taken and typed and submitted by Laurel P.P., Sect’ry
Jewel Cardinet------here; Darla Novak----------here; Lorraine Slattery---here; Steve Johnson------here; Tina Brennan--------absent; Shelley Connolly---here; Ken Cartledge-------absent; Kansas Wortham--here; Laurel Paulson-Pierce--here; Jeanne Thatcher--absent

Minutes of the September meeting were approved and seconded.

Our balance is $ 1,325.13 as of late November, 2006

We reviewed the by-laws and agreed that we are abiding by our stated purpose. These Are available on the folk society web site if anyone cares to review them.

Jams...Lucy had a discussion about the jam if someone wants to encourage a theme to be decided on the month before.  It always helps attendance to promote the event and call people to encourage them to show up.  Laurel agreed to host the one on Dec. 2.

We want to encourage new players to attend.  Jewel has a mandolin student. There were a couple of new people who came last time. Steve always brings Membership forms in case anyone is interested in joining.

We will extend invites to Sid Lewis' Acoustic College students. He agreed to Post notices at his studios.

Shelley Connolly is willing to host a holiday gathering. Everyone is encouraged to Bring food, music and friends.  It needs to be moved to sat Dec. 16 at 5 pm . It is A pot luck bring a friend and food and feel free to make music until midnight. Her House is located at 1574 Vallambrosa, near Madrone.

Tina agreed to attend the Folk Alliance Conference on Nov  17-19 in Rancho Cordova.  She was given some business cards to distribute on our behalf to musicians, producers And media people there.  We do not know if she went because she did attend the meeting..

Several local members have joined the Grange in Chico and we hope to soon be able to use that facility for concerts and events.  Grange--Ken Donnel has signed up several new members in the area and by Feb. we should be hearing more. The Serenity Center might be a place we also investigate as a venue.

We wonder if the jam and membership meeting can be concurrent, or if they are separate function better to be held in separate places. It was decided that it is better to hold the jam in a public place  But our meeting and elections are best conducted in private.

Some discussion was held as to whether it would be best to hold the jam and meeting On separate days, or to minimize travel time and expense to schedule them on the same day. We decided to hold them on the same day but in different places.

We agreed to post a link to Sing Out magazine on our web page and Bob is working on it.

We wonder if we need to use paper and stamps as we have in the past for the newsletter. Darla's e-calendar serves the purpose of a regular information source which reaches more People than the newsletter. We agreed that members should submit articles to Darla to be Included in this and that we will print and send to those who do not have e-mail. if we send a newsletter (or an e-mail) what would be included?

Here are the main items we will add to the e-calendar:
Party—Sat. Dec 16 starting at 5 pm pot luck 1574 Vallambrosa; Jam—Sat Jan. 6  from 2-4:30 at the Upper Crust Bakery (adjourning  ½ hour early); Elections--and General Membership meeting after the Jam is at Jewel's house 1585 E 8th St. as soon after 4:30 as we can get there

Shelley suggested that we might organize a calling tree. It would mean that if 8 board members each made 10 calls we could reach every BFMS member.  It was mentioned that we might ask everyone if their contact information was correct and update the data and their membership, too. We also have people who are willing to do jobs for the Society who do not hold board positions.

Shelley mentions that James McMurtry or a similar artist is passing thru  that we should be able to produce concerts on short-term basis without a large out-lay of cash and without tickets costing over $5 or so. This is often done at Duffy's for people passing through.  Shelley is willing to be a facilitator for this and offer a place to stay.  Time can be of the essence.

Steve stated that he has a sound system if we should need one. He has a 6 channel mixer, but does not have monitors.

Bernie and Bob LaFaso wanted to get some music on a regular basis Terraces senior living lodge club Christine Sarver was asked.  We might encourage musicians to play there. Perhaps different Genre of music could rotate.

John Senior is the activities director for the C.B.A. and has tentatively scheduled a bluegrass jam at the downtown band shell. Perhaps he could schedule some musicians to play at Terraces. The Pub Scouts often play for Wind Chime senior living area, and are paid for this.

The Friday night concerts in the park are sponsored by local business.. but yet the musicians are not paid for this.  The D.C.B.A. is receiving the funds –the fact that the band does not get paid seems evil. (someone said)

Bob Lafaso is interested in contacting the news and review to get an article about the folk society and or the monthly jam. 

Tina resigns as president...so we need to consider possible people to fill this position at our election.

Feb 10 would be the date for Chuck Brodsky...He wants $400 vs.. 70% of the door. plus a motel room.  This may be above our bracket. Darla will communicate this to him.

We would like to seek out corporate sponsorship--Music Connection and Herriod's music. Each board member was encouraged to think about this between now and the next meeting and consider possible businesses and groups to request about this. Adrian Scott and Phillip Persons have mentioned that their house could be used as a venue for a house concert.  Gwen Curatilo (from the symphony) has also offered.

There will be no meeting in December, next meeting Jan 6 4:30 pm Jewel’s house 1585 E 8th st.

Minutes of Butte Folk Music Society October 25, 2006

Minutes BFMS meeting...October 25, 2006

Jewel Cardinet------here; Darla Novak----------here; Lorraine Slattery---here; Steve Johnson------here; Tina Brennan--------here; Shelley Connolly---absent; Ken Cartledge-------absent; Kansas Wortham--here; Laurel Paulson-Pierce--here; Jeanne Thatcher--absent; Bob and Bernie Lofaso –guests

The minutes of our September meeting were approved.

Financial--our balance is $ 555.80.  Steve Johnson made a $500.00 donation to the society. (Bless his heart!!)
Tom Paley got his guarantee of $150.00 we had a net profit of 37.08  which we split with him. 20 people attended the house concert on Oct. 21.  Kansas and Steve Johnson  donated refreshments at the concert.

We were represented by several members at the grand opening of the Oktoberfest on Sept. 30. It was a good way to network with the local art community.  We were listed in the brochures and on the web site of the Chico Friends of the Arts.. We gained two new members who found us there.  These people have also presented house concerts..

Tina has agreed to attend the Folk Alliance Conference on Nov  17-19 in Rancho Cordova. She was given some BFMS business cards to distribute there on our behalf.

Kansas wonders why we are not thriving. We have so much competition.  It is hard for us to compete here. Steve O’Brien was willing to schedule his show this weekend so as to not conflict with our time.  We have been reduced in our ability by so many others presenting folk music.

Kansas wonders if we are addressing our stated goals and "mission statement" and by-laws. Bob Lofaso wonders what our agreed purpose is. We agreed to bring copies of the by-laws for the next meeting, and also they are posted on our web site.  There was a Chico couple who put on a series of house concerts for 3 years, and their attendance was falling, so they stopped.  Jim and Janice Williams have had several successful concerts at their house.  Tina recommends we conduct a workshop or a more educational type presentation.  It was stated that we should promote education and include younger musicians.  Darla believes that this is in line with our Goals and mission.  Tina recommended that people be encouraged to bring printed copies of music to share when attending one of our jam sessions.  Laurel recommends that we choose a theme for the music to be based on each month, and announce the theme at the prior month’s jam.

The CBA (California Bluegrass Association) has a lending library for instruments, and Frank Sollivan conducts lessons and performances by the Kids on Bluegrass. The Old Time Fiddlers also encourage children to play, learn, and compete. Sid Lewis has the acoustic college and teaches “jamming” at many festivals. Darla told about an article she saw about an after school music program at a local school.  (Chico Country Day School?) Perhaps we could hold a similar class or workshop under the auspices of the Recreation CARD center. Nancy Pyle might be able to lead a music session or conduct a class like she does for Butte College. 

Bob Lafaso is interested in contacting the news and review to get an article about the folk society and or the monthly jam. 

Steve mentioned that a leader in the Grange association suggested that we might be able to join the Grange in Chico and use that facility for concerts and events.  Laurel has been a member of the local Concow Grange for over 20 years, and several years ago some BFMS members did join the local Grange. Their hall is beautiful and is located near East avenue and highway 32.

Kansas reminded us that Utah Phillips wanted to encourage us to do things as a community and for the community.  Perhaps we could do a benefit for a community service organization such as the peace and justice center or the Jesus center. He recommended bringing a group called “those darn accordions”.

David Grisman does a blue grass experience show with educational focus on bluegrass music.

Tina resigns as president...we thanked her for her years of service and welcomed her to remain as a board “member at large”.  Elections are due soon and will be discussed in our next meeting.

This Saturday Oct. 28 in Cohasset will be the last open mike for this year hosted by Johnny Wahl.

Laurel mentions her RTVF class at Butte College is putting on a fund raiser on Sat. Oct. 28th at 7 p.m. at the Paradise Performing Arts Center. There will be 2 Blues Bands & a Costume Contest. This is a benefit for new camera equipment for the T.V. video production classes. This class has Video Recorded our concerts by Radim Zenkl and Garnet Rogers concerts.

Bernie and Bob Lofaso  new business--Prime Timers --Osher Life Long Learning Institute a Continuing Education program at Chico State for retired folks and people over 60 would like to have someone lead a jam at Sunrise Terrace Lodge...near Bruce Road and Highway 32.

This would be at a different time than our BFMS Jam, it would be free venue...no charge, no fee Steve offers he might come on a week night. There is a banjo player who regularly attends our First Saturday jams. Harold suggests he would come. Laurel mentions to hold this on the third Saturday might be a good time.  We do agree as a group to support this endeavor, but many of us do not have the time to take it on.  Apparently the “Institute” does have a budget, it was suggested that it would be more likely to happen if the song leader could be compensated.

Nancy Pyle is dedicated to music and recreation with seniors, but would not be able to do this without making it worth her time.

Newsletter- topic-continued to next meeting.

Our annual elections, by laws, grange and our holiday party, and Christmas caroling next meeting 7 pm nov 29 th  783 E. 8th st. 345-4128

+*Notes by Laurel +*

Minutes of Butte Folk Music Society September 20, 2006

BFMS meeting: 20 Sept 2006

Bring meeting to order

Present-- Steve Johnson, Lorraine Slattery, Darla Novak, Laurel Paulson-Pierce, Shelley Connoly and Ken Cartledge
Absent-- Kansas Wortham, Jewel Cardinet, Tina Brennan, Jeanne Thatcher
Quorum-- yes (Shelley and Kenny are co-members and share one vote)

Read and approve minutes of last meeting...with any corrections, if necessary.

Agenda items:
Financial report--$734.14

Correspondence--the Folk Alliance FAR West conference will be near Sacramento on Nov. 17 - 19. We should send a rep.

Old business--Laurel delivered 5 copies of a sampler c.d. of Tom Paley's music to promote the Oct. 21 concert to be distributed to KCHO, KZFR .  Laurel will receive replacement c.d's. We can use this at the opening of the Oktoberfest on Sept. 30. We have been included in the opening festivities of the Friends of the Arts on Sept. 30 as they celebrate the beginning of the Oktoberfest activities. We can have a booth with our banner and flyers and sell tickets to the Tom Paley concert and perform live music. Shelley expresses concern that our ticket prices are too high. 

New business--Harried's Music will be having a grand opening on September 23 , they are dealers for Fender, Ovation and other guitars. We may participate is some way.

Kinko's gives a 10% discount for non-profit organizations. We will get this from now on.

We have aligned with the Rise Up Singing organization and will have a link on our web page which allows us a percentage benefit from any members who subscribe to Sing Out! magazine thru us.

Darla recommends that we not produce anymore concerts for the rest of the year. 

It was decided that we hold a First Annual Holiday Party at Shelley's house at 1574 Vallambrosa.  This will be a Sing For Your Supper event, as Steve and Lorraine have mentioned several times.  Each participant will be encouraged to bring food or music to share, or both. This will be on Sunday December 17.

Bookings--More info on the Oct. 21 house concert indoors at Jewel and Mark's House was discussed. Permission has been obtained from the performer, the host house and the society to video and audio record the event.  Laurel will make arrangements for this. Kansas will provide the refreshments.  Judy Fox, Shelley Connoly and Bob Harrison have all offered to help house Tom Paley. During his time here.

Time and place for next meeting -- Wednesday, October 25, 7:30 at Steve and Lorraine's house

Adjourn

+*Notes by Laurel+*

Minutes of Butte Folk Music Society April 19, 2006

BFMS meeting 4-19-06

Board members present: Kenny Cartledge, Darla Novak, Kansas Wortham, Steve Johnson, Lorraine Slattery, Laurel Paulson-Pierce, Jewel Cardinet

The minutes of the meeting of 3-29-06 were approved and seconded.

We discussed garnet rogers concert—and video…we did not break even. Garnet donated some c.d.’s for radio play and verbally gave us permission to sell the video.

Kenny recommended that he has an application for the Thursday night market and we could have a rotating musicians performance . He will approach the market directors.

Intents Events is a source of renting stage...they provided the stage at Chico market cafe' where long lonesome road played. There is also a stage for less cost available from Bob Trausch at Riparia.

Steve and Lorraine local music fund raiser...sing for your supper

Cohasset will start to have jams last Saturday of every month. An Open mike will be set up 7 - 10-30. It is 3 miles past the cohasset store on the right at the community association .

(the minutes $1487.67--were the balance of the checking account)

Bob Littel and the Kirklands...have played at teaz me. The red dirt bullies have played at stormy's

Our October concert is Tom Paley. Oct. 21--Laurel produces

Tina wants to bring Brad Davis who plays with John Jorgenson. Joe Craven and Rob Ickes may want to come to Chico. Local musicians...Sid Lewis, red dirt bullies, sourdough slim, others

The last time we hired a local musician to open for another act might have been 5 years or more ago, when hawks and eagles opened for Mary MCCaslin. for members...we might ask if they are musicians...on the membership form

We need to find ways to reduce our costs and improve our income. I am suggesting that we include an ad page in the newsletter. Steve suggests that we have a 50/50 raffle.

Chico has been one of the top 10 or 100 communities in the arts, and we hope that the city will want to promote arts and arts organizations.  I recommend again that we partner with the Chico Arts Commission and Friends of the Arts

And pursue The Transient Occupancy Tax. JEANNE THATCHER was not able to come but will  be able to come on wed. Some venues might ask us if we have insurance policy.

A member who recently joined suggested we check out the trinity Methodist church.

The next meeting will be wed. may 17 , Tina's 7:30

We will continue discussion...about our goals....and mission.

Minutes of Butte Folk Music Society March 29, 2006

Minutes approved with 2 amendments. Steve Johnson is Vice Chair and Shelley and Kenny are sharing a seat and will have one vote

Jewel Cardinet; Darla Novak; Lorraine Slattery; Steve Johnson; Tina Brennan; Shelley Connolly; Kansas Wortham; Laurel Paulson-Pierce;

$1,487.67 after Peter Oliva Concert income $119 expense loss Harvey paid 389 income 600 expenses 43.50 Garnet has a high guarantee, and women's club fees . In the future we need to be more careful in negotiating contract fees.

We can offer our information to community calendar on KHSL, KNVN or Chico State campus e-mail. Shelley mentioned some advertising ideas about how to get our word out with advertising ideas and printing possiblities thru CSUC.

Jewel says that this summer parking will be possible by her house but next year construction will make that difficult in 2007.

Judy Fox has offered to be in charge of the refreshments for Garnet Rogers. 345-5560 is judy's #

There is a list of concert producers duties, which can be looked at for old business next time.

There is a list of poster places which will be handed to people who are asked to post them.

CN&R Mark and Jason decide when Christine Lapado can do previews and often these presenters get first pick: University Public Events, North Valley Productins, Big Room

Shelley has some good ideas for promotion and advertising. calling tree...craig's list...e-mail how to contact all members..tina will do the farmer's market Saturday  April 1--and the next weekend--sat the 8th Kansas and Shelley

We need to find a way to get sponsors, supporters, and donors, we need to solicit donations. Shelley has some ideas about this.

Dick Woodrich is band member of Long Lonesome Road. We have offered to send their flyer out.

We might want to consider the Serenity center (THE OLD PALMS as a venue.

Shelley is offering to help with posters.

Kansas hopes that we will have as old business updating the membership lists, calling tree, member e-mail, etc.

  For 190 2X3 from $240 for 1/5 page placed on the events calendar page. we have done this.

Harvey Reid donated his stool to us he got it at Ikea and did not need to take it back on the plane, it is with Ben.

Our next meeting Wednesday April 19th 7:30 at Tina's

Moved and seconded meeting adjourned..

Minutes of Butte Folk Music Society and General Membership MeetingMeeting February 26, 2006

  
February 26, 2006, 1-5 p.m. at Jewel’s house 1585 E. 8^th, Chico

The Chairperson, Tina Brennan brought the meeting to order.
BFMS board members present—Tina Brennan, Darla Novak, Steve Johnson, Bob Harrison, Kansas Wortham, Larry Crisman, Laurel Paulson-Pierce, Judy Fox
BFMS Board Members Absent - Suzi Gillum
Others present: Lorraine Slattery, Jeanne Thatcher, Jewel (Barbour) Cardine, Shelley Connolly, Kenny Cartledge
quorum--yes
Minutes of December 14 and February 8^th meetings read...all approved.
Agenda items: 
Financial report--
Correspondence- I have included a list for concert producers based on a list made by Darla.
Old business - Peter Oliva Concert will be March 11 at Moxie’s. Laurel requested help from members.
New Business - elections—a slate of officers was compiled, and all were approved
Chair Person - Tina Brennan  
Vice Chair - Steve Johnson (Larry Crisman)
Secretary - Laurel Paulson-Pierce
Treasurer-Darla Novak
Members-at-large - Kansas Wortham, Shelley Connolly, Kenny Cartledge, Jewel Cardinet, Jeanne Thatcher, Lorraine Slattery
Other positions which people have offered to help with:
Newsletter Editor and Web Master: Bob Harrison
Membership Data/Info - Suzi Membership meeter/greeter/recruiter: Jeanne Thatcher
Monthly Jam - Steve Johnson
Artist co-ordinator - Darla Nova
Host for House Concerts - Jewel Cardinet

Jeanne Thatcher was previously a member of the Chico Jazz Society along with Miles Jordan and Jim Schmidt.  From 1980-1990 the held monthly gigs At the Holiday Inn.  Their organization is no longer active, funds from it May be available to be shared with BFMS.  We were instrumental in Chasing this money down and initiating procedures to funnel it into music projects and prevent it from being absorbed by the State.  She supports live music and wants to join our organization. She is willing to serve on the Board.
It was suggested that in order to determine which of our out reach methods Are most effective, we should try to poll concert attendees to find out how they heard about the event.  Jeanne says she can meet and greet them.

Kansas reflects about the fact that many members were notified by phone Tree about this meeting, potluck and jam, and wonders why few chose to attend.
FOLK ALLIANCE-this organization will be holding a conference Nov. 17-19 . The FAR West Regional Folk Alliance event will be in Rancho Cordova and We should send some representatives to it. There will be lots of artists, and Presenters and promoters as well as recording companies and broadcasters . There and it will be good to network will all of them.

Newsletter - it was mentioned that we should print up extra newsletters to be offered at concerts and jams to help people learn about the organization, since there is a membership form included they will more easily be able to join us. Laurel printed up flyers advertising the jam, these were distributed to members, And will be included in future newsletters.

Bookings - Garnet Rogers has agreed to have the Butte College Video class   film his performance on April 8.  He is requesting that we encourage folks to donate food to a food bank when they come to his concert.  We will decide which organization is the best one for this. It could possibly be the Salvation Army or Gleaners. To be determined.  Some people from out of town have been Expressing interest in coming to his concert. Kansas has proposed that we purchase an ad in the Chico News and Review for Garnet’s show in April.  It would be $196 for a 2” X 3” ad. This would need to bring in at least 10-15 people in order to make it worth it. Determine time and place for next meeting –Wed. March 29, 7:00, Tina’s house, 839 Grass St, off of Meadow

Adjourn

Minutes of Butte Folk Music Society Meeting December 14, 2005

BFMS meeting: Dec. 14, 2005, Tina was not able to hold the meeting at her house due to illness. We re-located to Darla and Grant's house.

Bring meeting to order--

Present--Darla Novak, Steve Johnson, Kansas Wortham, Judy Fox, Larry Chrisman, Laurel Paulson-Pierce
absent-- Suzi Gilums, Tina Brennan
quorum--yes

Minutes - Read and approve minutes of last meeting...with any corrections, if necessary  (those with e-mail rec'd copies of the minutes prior to the meeting).
Agenda items:

Financial report
At this time our account has $2,942.95 . We still need to discuss the portion to donate to the Peace Center from the benefit concert
The concert proceeds were $5,728.00
Of this expenses were         $1,522.75

here is the itemized list
Stage                                     150.00
Church hall rent                    190.00
Sound                                     100.00
Posters                                     78.37
Kinko's copies                            4.38 (plus some donated copies as well)
Utah's fee                             1,000.00
Net (profit minus expenses)    4,205.25           

Peace and Justice Center       500.00
                                             3,705.25

Utah's Percentage (50%)     1,832.63

The other half could be split between BFMS and CPJC (voted and approved by board vote to share these funds as follows)
Chico Peace & Justice Center     1100.00 (plus the $500 previously donated to them) and that leaves a balance of  
                                                  752.62 to BFMS
Totals:  Utah = $2852.63;   CP&JC = $1600.00;  BFMS = $752.62.

Correspondence--
We passed around a list of those to thank, and several offered to send cards. It would be good to send thank you notes to the many people who helped with the Utah Phillips benefit concert for the Peace Center.
Dave Cowan donated the lighting.
David Guzzetti brought food and was the M.C.
Maple Creek donated the wrist bands
Alan Schechter did media coverage.
Pastor Fred and Nancy Francis from the Church.
Our member Nancy Pyle who designed the posters and tickets.

Old Business
We need to remember to promote future jams and concerts at each event.
We did not do as much of this as we could for our upcoming events of Harvey Reid and Garnet Rogers at the Utah Phillps concert.
For the Utah Phillips concert we sold 259 tickets and there were 30 volunteers who attended.

New Business
The former "Bean Scene" is open again under new management. They have been asked about hosting live music events. No decision made on this. They are in the process of getting their liquor license. "Wait and see"

We need to be clear about our prices when we print and publicize ticket information so that there is no way that patrons or members can misconstrue the amounts. It was recommended that we state the amounts in this way:
Tickets $18 in advance, $20 at the door, (for instance) and mention member prices with discounts as well printing and copies...Kansas proposes that he might get a color copier and offer to help with this. Nancy already does designing and printing for us.

Chico Jazz Society funds...we worked on determining the amount available from their funds, this involved numerous contacts with Wells Fargo Bank and the California State agencies. Recently three founders of the Society and Miles Jordan acquired $2,653.00.  We once thought that this money would be transferred to the Folk Music Society. Not known where it went.  

Other venues...there is a benefit by Mossy Creek at  Matthew's Cafe at the Almond Orchard shopping center. Darla wonders if anyone has been to that place. None had.

Bookings
Harvey Reid Sunday Jan 29,  3:00

Peter Oliva - Possibly in March or Feb

Garnet Rogers April 8 . Garnet's guarantee is $700, The women's club is reserved for $225 . Sound will cost $100 and also the printing and publicity will be $100 We plan to sell at least 100 tickets at $15.                       

Dick Woodrich, a Chico resident who is in one or more bluegrass bands that we have presented  in concert, will have a wedding on April 16th and there will be several blue grass musicians attending and he wondered if we might organize a concert for them all on April 15th. The women's  club will be the wedding location, and is not available for the concert due to decorating the night  before. We also are holding an event the week before, and this seemed like too much for us to do. The musicians will be Laurie Lewis, Chris Brashears, Peter McLaughlin among others.

Alice Stuart would like to play in Chico.
Todd Green -- Several attended his concert and watched his video and agreed it was not “acoustic"enough to suit our style, as he uses electronic effects.
Horse Sense is the name of the group that Nancy (Borsdorf) Bray now plays with Justin Smith. They were at the Christmas Crafts fair and we might want to book them.
October Tom Paley BFMS

upcoming events in town--
Jan 17, John McCutcheon-at the Big Room
January 29, 7:30 PM ,Eliza Gilkyson (North Valley Productions at Women's Club).
Jan. 29, 7 PM fundraiser open mic/jam at 33 Steaks, Booze & Jazz for John LaPado. 
Feb 11 the Wilders will be in the area--looking for someone to book them
Mar. 1, Del McCoury
April 12 North Valley Productions Willie Porter

Determine time and place for next meeting ---Jan . 11.   2006, Tina's House, 7:30
Newsletter deadline Jan 15th...in which we should advertise the
Annual general membership meeting and officer election and party Will be FEB 12 1-5 at Jewel's House.  We called her during the meeting and checked with her on this.

Adjourn
addendum...copies of 2006 calendars will be included with each newsletter for planning purposes.  

Minutes of Butte Folk Music Society Meeting November 16, 2005

BFMS meeting Nov 16, 2005 - At Tina’s house. We brought meeting to order at 7:30.
Present - Tina, Darla, Suzi, Larry, Steve, Judy, Kansas, Laurel
Absent -
Quorum - yes

Read and approve minutes of last meeting...with any corrections, if necessary It was moved and seconded that the October minutes be approved. Agenda items:

Financial report - We have $771.56 in the bank.

We lost $333.10 on the David Mallet Concert in October. Jamie Laval, scheduled to perform in Nov. 11, was cancelled. Jamie was difficult to connect with due to his traveling, and we did not receive promotional materials in time for this show. $50 – 100 was spent on printing posters and tickets.  He will be in the area again in June if we want to try to produce a concert then.

Correspondence- WE rec’d promo packs from Jamie Laval, Margaret Christl, Lou and Peter Berryman, and others.

Old business - We are still in the process of creating an account at Kinko’s so that board members can make copies of newsletters, posters and tickets. We submitted a form with a list of eligible members, but since that their procedure has changed and we need to submit again via the web.

New business - Venues
It is possible that the Bean Scene will be opening again soon.  This venue worked well for us for concerts and jams when they were open in the past. Several members went to Teaz Me to see if it would work for us to hold events in, As discussed. They determined that the shape of the room was less than ideal. Café Flo has been hosting music, but we decided it wouldn’t hold enough people. The Blue Room would be a good place to hold concerts. The access by elevator is not very convenient for people who are not able to climb the stairs.

Darla mentioned that there was an article about her in the Buzz. She wanted to know how many of us had seen it.  She wondered if that newspaper reached many people, and if it was a good medium for us to advertise in.  We decided we need to think about media out reach and look at how we announce events. Tina asked about hiring local musicians and bands. It was suggested that we Have Steve Johnson and he preferred to do an opening, not a whole evening. We will try to have him as a warm up for a future concert.

The Winter Issue of the Newsletter arrived thanks to Editor/Webmaster Bob Harrison, And had labels and stamps added thanks to Judy Fox, Had inserted Flyers made by Nancy Pyle, and contained articles by several board members. It was mailed out in time to get to everyone before the next Concert.

Bookings—Danny Carnahan called Larry. He suggested that Steve O’Brien might want to book them. (Wake the Dead) Laurel has been in touch with Peter Oliva who would like to play here in Feb. But I will see if he can do it in March. Here are a few dates and possible musicians for 2006:

Jan. 29 Harvey Reid
Feb. 11 The Wilders
April 8 Garnet Rogers
We usually do not book in summer

Some who we have made contact with and/or who have expressed interest:
Paula Joy Welter, Peter Oliva, Rita Hosking, Kathy Kallick, Lou and Peter Berryman , Mary Flower (Jazzy?), Todd Green, Mountain Laurel Bluegrass Band

Utah Phillips has expressed a wish to attend a benefit for the Homeless Shelter the day before our concert. Some members from Greenville had offered to assist, and they will be asked to help provide tickets to the benefit dinner on Friday, Dec. 2, and also they were encouraged to bring others to the concert! Darla has asked David Guzetti to be the M.C. and he agreed to do that and bring snacks For back stage. The contract states that the Peace and Justice Center will get a guaranteed $500.oo and Utah is interested in meeting with their board while in town. We will be reimbursed from the gross take at the door. The venue will be available for set up at 4. All hands on deck.

We need to remember that our annual all-members meeting, and elections will be in Jan. Plans will be finalized at the Dec. meeting Determine time and place for next meeting - Wed. Dec. 14, 7:30 at Tina’s

Adjourn

Minutes of Butte Folk Music Society Meeting August 17, 2005

Bring meeting to order--7 p.m.

Present-- Tina Brennan, Darla Novak, Judy Fox, Laurel Paulson-Pierce, Kansas Wortham, Steve Johnson, Larry Crisman
Absent-- Suzi Gillum,
Quorum--yes

Read and approve minutes of last meeting...with any corrections, if necessary. At KZFR there is a special place to put c.d.'s for musicians who will
be  in the area soon.

Agenda items:
Utah Phillps/Peace Center Benefit-Dec. 3
BBQ for radio programmers on Aug 27--budget?
New Venue--Nash's
Bring membership applications to all events...including the jam/circle

Financial report--we have $823 in the bank.

Correspondence--
Todd Green is interested in playing in Chico...several of us previewed his performance at Oroville State Theatre a few months ago. He is an accomplished player, but not strictly acoustic, as he uses electronic effects and creates "loops" to accompany himself.

Old Business--
Steve will host the jam on the first Saturday of Sept. -there will be no cancellation due to Labor Day weekend or Strawberry music festival.

Laurel distributed BFMS business cards to all board members to use for contacting artists who we might like to present in concert.

New Business--
Judy requested that each board member be responsible for gathering 3 items to be donated to the silent auction, in conjunction with the Peace Center benefit on December 3 during the Utah Phillips concert.

Laurel recommends that we look into expanding our focus to include Storytelling, and Spoken Word presentations. Darla mantions that poetry is gaining popularity, and that we might also include this. There are several Festivals and "Tell-a-Thons"  which feature story telling and our "sister" organization,
on the East Coast, the Baltimore Folk Music Society (BFMS) features music and dance and story-telling.

Newsletter--
It was agreed that we should not compile an entire newsletter for the September concert, but send a postcard, leaving the newsletter for announcing the December concert, when we need to fill more seats.

Radio programmers from KCHO/KFPR, KZFR and KRBS will be invited to join us at Tina's house for a "meet and greet" event to make contact and network to promote exchange between them and BFMS.

Tina will research a restaurant, Nash's, in prepartaion for holding concerts there. She will preview the venue with Dave Cowan to assess the acoustics there.

bookings--September 9, Brad Davis, produced by Tina. (editor's comment--after the meeting we were informed that he would have to cancel due to an injury--his agent and others attempted to find a last minute replacement, but finally we decided to cancel)

October 15, David Mallett, Moxie's

November 11, Jamie Laval, scottish fiddler--venue to be announced.

December 3, Utah Phillips, Peace and Justice Center Benefit will be held at
the Congregational Church.  We can get a 4' X 4' stage donated or rent one
from Intense Events (In Tents Events?) for $150 with 6  4' X 4' , 30" high.

Garnet Rogers, April, 2006

We determined time and place for next meeting -- Wed. Sept. 21, 7 p.m. at Tina's house and then we adjourned.

Minutes by Laurel Paulson-Pierce

Minutes of Butte Folk Music Society Meeting May 19, 2005

BFMS meeting MAY 19,  2005:
bring meeting to order--
Present--Tina Brennan, Darla Novak, Larry Crisman, Steve Johnson, Laurel Paulson-Pierce
Absent--Kansas Wortham, Judy Fox, Suzi Gillums
Quorum--yes

Read and approve minutes of last meeting...March and April with any corrections, if necessary.           
--march minutes approved,
--april minutes failed to note that larry was present

Agenda items:
business cards
kzfr sponsorship
Kinko's account
radio programmers barbeque
moxie's
camp-out
 jam
making c.d';s
member's performances
sept concert
dec concert
next meeting

  Financial report--We have $1,075.87 in the checking account. IIt was mentioned that we accidentally paid Amy Martin an extra $130. Darla donated that amount back to BFMS. We voted to re-imburse her, but she declined the offer. The last 6 concerts brought in total added funds of $260 to BFMS.

Correspondence--none

Old Business--
Steve would like to have copies of the BFMS business card. Tina had a master made up, and it is not known who got copies.  There were to be some copied and distributed. Judy was not here to report on that project's outcome.

Laurel made some make-shift ones and passed out in April. and will re-do this using the template that Tina had designed.

Darla mentioned that for $400-500 per year we can get KZFR sponsorship for which we get mentioned 3-4 times per day. (not sure on that frequency?) Non-profits get 25% discount. October-November and December may be the good time for this. Kansas recommended that we become underwriters.

We are still working on updating the kinko's account. Forms were to have been delivered to authorize people to print there.

New Business-

Tina proposed that we hold a barbeque and invite area radio programmers iin order to get to know them, and them us. She offered her house/patio/yard for this event and the date was set for Saturday, Aug. 27.  Yet to be determined: menu, who provides food and drink, and who will be invited.  the main focus was on KZFR, but KCHO and KRBS will be included, too.

There was mention of "visiting musicians" area in Studio A (not sure what this refers to)